TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase agreement with ABB, Inc., to provide replacement parts for the ABB Industry Care Select Coverage of distribution control systems at various locations, in an amount of $42,000.00, from an amount of $250,000.00, to an amount not to exceed $292,000.00, Account 101-67000-623070, Agreement 7002257
Body
Dear Sir:
On December 17, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to ABB, Inc., to provide replacement parts for the ABB Industry Care Select Coverage of distribution control systems at various locations, on an as needed basis, for a five-year period, in an amount not to exceed $250,000.00. The agreement expires on December 31, 2025.
The agreement has no prior change orders.
Original Contract Amount $250,000.00
Date of Board Approval 12/17/2020
Cumulative Change Order (10/3/2025) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $250,000.00
Requested Increase or Decrease $42,000.00
New Contract Value $292,000.00
% Change of Current Contract Value 16.8%
% Change of Original Contract Value 16.8%
An increase is necessary to procure ABB pump drive replacement spare parts used during a recent equipment failure. The spare parts could be used in the future to minimize pumping outages at the Calumet WRP TARP pumping station. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $42,000.00 (approximately 16.8% of the current agreement value), from an amount of $250,000.00, to an amount not to exceed $292,000.00.
Funds are available in Account 101-67000-623070.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2025