TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-056-11, Furnish and Deliver Hardware to Various Locations for a one (1) year period, to Liberty Fastener Company, in an amount not to exceed $68,644.55, Account 101-20000-623110
Body
Dear Sir:
On July 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-056-11 Furnish and Deliver Hardware to Various Locations for a one (1) year period, beginning approximately October 1, 2025 and ending September 30, 2026.
In response to a public advertisement of August 6, 2025, a bid opening was held on August 26, 2025. The bid tabulation for this contract is:
LIBERTY FASTENER COMPANY $68,644.55
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract and is satisfied that the market for this service has been adequately solicited.
A plan holder’s survey revealed the following reasons for not bidding: one vendor did not feel they could provide competitive prices other than on stainless product, and another vendor could not source the items per specifications. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Liberty Fastener Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $80,000.00, placing their bid of $68,644.55 approximately 14.19% below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-056-11 to Liberty Fastener Company, in an amount not to exceed $68,644.55.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623110.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JD:km
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2025
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