TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement for Contract 25-RFP-10 Accessibility Audit and ADA Compliance Plan for Digital Platforms, with QualityLogic, Inc., in an amount not to exceed $38,459.00, Account 101-15000-612430, Requisition 1632665
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with QualityLogic, Inc. to retain the services of a qualified firm to conduct a comprehensive accessibility audit of the District’s official web presence and to produce an ADA compliance plan. The goal of this work is to identify specific steps the District must take to ensure web accessibility and ongoing compliance with ADA requirements as described in 28 CFR Part 35 and the Justice Department AG Order No. 5919-2024.
On March 26, 2025, the Request for Proposal 25-RFP-10, Accessibility Audit and ADA Compliance Plan for Digital Platforms, was advertised. Ten bid proposals were received on April 18, 2025, and reviewed by an evaluation panel consisting of three representatives from General Administration, one representative from the Law Department, one representative from the Information Technology Department, and one representative from the Department of Procurement & Materials Management.
Proposals were evaluated on the criteria stated in the RFP, including understanding and approach to the scope of work, consultant technical qualifications, cost of services, financial stability, and insurance requirements. Following the evaluation, the top five firms were invited to give presentations, respond to questions, and submit Best and Final Offers.
Based on the technical proposals, interviews, and best and final offers, A360 Enterprises, LLC dba Allyant Corp. was originally selected for award. However, A360 declined to execute the District’s agreement following final negotiations. Therefore, consistent with the original evaluation rankings and in accordance with Section 11.4 of the Purchasing Act, the District recommends award of this contract to the next highest-ranked proposer and lowest bidder, QualityLogic, Inc., in the amount of $38,459.00.
Appendix A and Appendix V were not included in this RFP, as the estimated contract value was less than the minimum threshold established in Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement & Materials Management be authorized to issue a purchase order and enter into an agreement, per Section 11.4 of the Purchasing Act, in an amount not to exceed $38,459.00.
Funds are available in Account 101-15000-612430.
Requested, Shellie A. Riedle, Administrative Services Officer, AF:VA
Recommended, Darlene A. LoCascio, Director of Procurement & Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners November 6, 2025