TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 22-408-12, Janitorial Services for the Main Office Building Complex (Re-Bid), with Eco-Clean Maintenance, Inc., in an amount of $86,331.46, from an amount of $2,753,424.84, to an amount not to exceed $2,667,093.38, Accounts 101-15000-612370 and 612390, Purchase Order 5001868
Body
Dear Sir:
At the Board meeting on April 21, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 22-408-12, Janitorial Services for the Main Office Building Complex (Re-Bid), with Eco-Clean Maintenance, Inc., in an amount not to exceed $2,589,424.84. The contract was scheduled to expire on April 22, 2025, but was extended for an additional two (2) months while the replacement contract was under review. The District was not obligated to complete the full term of the extension, as the replacement contract was awarded before the extension concluded. The contract officially expired on June 12, 2025.
As of October 2, 2025, the attached list of change orders has been approved.
Original Contract Amount $2,589,424.84
Date Awarded 04/21/2022
Cumulative Change Order $164,000.00
% Change of Original Contract Value 6.33%
Current Contract Value $2,753,424.84
Requested Increase or Decrease ($86,331.46)
New Contract Value $2,667,093.38
% Change of Current Contract Value -3.14%
Total % Change of Original Contract Value 3%
A decrease is requested to close the contract. All work has been completed. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order, in an amount of $86,331.46 (-3.14% of the current purchase order value), from an amount of $2,753,424.84, to an amount not to exceed $2,667,093.38.
Funds will be restored to Accounts 101-15000-612370 and 612390.
Requested, Shellie A. Riedle, Administrative Services Officer, KL:VA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2025
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