TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease the purchase order with ITSavvy LLC, to furnish and deliver miscellaneous computer-related hardware and equipment in an amount of $19,212.16, from an amount of $23,500.00, to an amount not to exceed $4,287.84, Account 101-27000-623810, Purchase Order 8010907
Body
Dear Sir:
On January 2, 2025, the Director of Procurement and Materials Management issued a low-bid open purchase order to ITSavvy LLC to furnish and deliver miscellaneous computer-related hardware and equipment, individually valued under $1,000.00, to the Information Technology Department, in an amount not to exceed $23,500.00. The purchase order expires on December 31, 2025.
This purchase order has no prior change orders.
Original Contract Amount $23,500.00
Date of Board Approval n/a
Cumulative Change Order (10/17/2025) $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $23,500.00
Requested Increase or Decrease $19,212.16
New Contract Value $4,287.84
% Change of Current Contract Value 81.75%
Total % Change of Original Contract Value 81.75%
In July of 2025, the decision was made to discontinue use of the existing purchase order and replace it by issuing a new open purchase order to an alternative vendor using the State of Illinois Sourcewell Co-operative agreement. Since the District has discontinued use of the original purchase order, this decrease is necessary to reduce it in order to use the subsequently available funds for other computer hardware-related purchases.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $19,212.16 (81.75% of the current contract value), from an amount of $23,500.00, to an amount not to exceed $4,287.84.
Funds will be restored to Account 101-27000-623810.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR:ucu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2025