TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authorization to amend Board Order of March 20, 2025, regarding Authority to advertise Contract 25-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, estimated cost $1,077,700.00, Accounts 101-66000/67000/68000/69000-612600/623070/623270, Requisitions 1628821, 1632615, 1632616, and 1632617, Agenda Item No. 12, File No. 25-0192
Body
Dear Sir:
At the Board meeting of March 20, 2025, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 12, File No. 25-0192.
The original transmittal letter and resulting order indicated, “The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) utilization goals. The tailored utilization goals for this contract are: 10% MBE and/or WBE and 3% VBE.”
Same should have read, “The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because no certified firms have service technicians meeting the contract’s requirement to have a minimum of three (3) years of full-time technical experience inspecting, testing, cleaning, and repairing factory-certified parts, as well as servicing Limitorque actuators.”
Similarly, the original transmittal letter and resulting order indicated, “The estimated 2025, 2026, 2027, and 2028 expenditures are $222,700.00, $290,000.00, $320,000.00, and $245,000.00, respectively.”
Same should have read, “The estimated 2026, 2027, and 2028 expenditures are $290,000.00, $320,000.00, and $467,700.00, respectively.”
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board order of March 20, 2025, be amended to affect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2025
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