TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with IXOM Watercare Inc., to Provide a 24-Month Maintenance Service Program for Twenty-Eight (28) Solar Powered Mixers/Aerators (SolarBees) at the Thornton Composite Reservoir and the McCook Reservoir, in a total amount not to exceed $400,000.00, Account 101-66000-612620, Requisition 1645544
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with IXOM Watercare Inc., to provide a 24-month maintenance service program for twenty-eight (28) solar powered mixers/aerators (SolarBees) at the Thornton Composite Reservoir and the McCook Reservoir. These services will be delivered by December 31, 2027.
IXOM Watercare Inc., the sole source provider of these services, has submitted pricing for the services required. Inasmuch as IXOM Watercare Inc. is the only source of the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
IXOM Watercare Inc. is not registered to transact business in Illinois, but it is registered, active and in good standing in the State of North Dakota. The Acting Director of Maintenance and Operations has requested to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included because IXOM Watercare Inc. is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with IXOM Watercare Inc. in an amount not to exceed $400,000.00.
The estimated expenditures for 2026 and 2027, in Account 101-66000-612620, are $200,000.00 in each year. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2025