TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease the agreement with Schneider Electric Systems USA, Inc., to Provide Services for a Secure Upgrade to the DCS at the Calumet Water Reclamation Plant, in an amount of $384,006.80, from an amount of $4,292,721.00, to an amount not to exceed $3,908,714.20, Account 101-68000-612650, Purchase Order 3132614
Body
Dear Sir:
On October 3, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide services for a secure upgrade to the DCS at the Calumet Water Reclamation Plant, in an amount not to exceed $4,292,721.00. The agreement expires on December 31, 2029.
There have been no prior changes.
Original Contract Amount $4,292,721.00
Date of Board Approval 10/3/2024
Cumulative Change Order Value (10/30/2025) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $4,292,721.00
Requested Increase or Decrease ($384,006.80)
New Contract Value $3,908,714.20
% Change of Current Contract Value -8.9%
% Change of Original Contract Value -8.9%
The decrease is requested due to a reduced scope of services under the agreement. The System Advisor utility duplicates functions already available in the DCS. The dashboard compiles logs and alarms that are directly accessible within the system, making it redundant. Additionally, it has limited capability, providing only one-way viewing without allowing control actions. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the agreement with Schneider Electric Systems USA, Inc., in an amount of $384,006.80 (approximately 8.9% of the current agreement value), from an amount of $4,292,721.00, to an amount not to exceed $3,908,714.20.
Funds will be restored to Account 101-68000-612650.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JBS:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2025