TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver Microsoft Azure Cloud Services, in an amount not to exceed $150,000.00, Account 101-27000-612820, Requisition 1648850
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC to Furnish and Deliver Microsoft Azure Cloud Services. This purchase order will begin December 1, 2025, and expire on November 30, 2026.
The District has the ability to participate in State of Illinois (State) Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq.
On August 13, 2025, the State of Illinois entered into a participating agreement with CDW Government LLC which covers the Sourcewell 121923-cdwg Contract (“Master Agreement”) for use by state agencies and other entities in the State of Illinois by those states statutes to utilize State contracts. Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States Article. The Sourcewell Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22.
The District entered into an agreement with Microsoft Corporation in order to continue critical access to District computing resources. These include services such as e-mail, computer login capability, Azure Cloud Services, and access to shared files and folders.
CDW Government LLC has submitted prices for Microsoft Azure Cloud Services per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the Microsoft software, services and software maintenance under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V do not apply because the contract price consists of a cloud-based infrastructure monitoring platform and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $150,000.00.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, SK:JR;rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2025