TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 26-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period to J.T. Barrier LLC, in an amount not-to-exceed $360,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, 501-50000-63280, Requisitions 1642501, 1642947, 1643743, 1644094, 1644809
Body
Dear Sir:
On September 18, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 26-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, beginning approximately January 1, 2026 and ending December 31, 2026.
In response to a public advertisement of October 1, 2025, a bid opening was held on October 14, 2025. The bid tabulation for this contract is:
J.T. BARRIER, LLC $247,480.70
AVALON PETROLEUM COMPANY, INC. $261,913.70
SUN COAST RESOURCES, LLC. $298,864.20
J.T. Barrier, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $360,000.00, placing the total bid of $247,480.70, approximately 31.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 26-022-11, to J.T. Barrier LLC. in an amount not to exceed $360,000.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-16000, 66000, 67000, 68000, 69000, 623820, 501-50000-623820.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JD:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2025
Attachment