TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order for Contract 25-856-11, Furnish and Deliver Two TARP Orbinox PLC Replacements to the Calumet Water Reclamation Plant, to SOAP SCADA, LLC, in an amount not to exceed $124,736.55, Account 101-68000-612650, Requisition 1640953
Body
Dear Sir:
On September 4, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-856-11, Furnish and Deliver Two TARP Orbinox PLC Replacements to the Calumet Water Reclamation Plant.
In response to a public advertisement of October 15, 2025, a bid opening was held on November 4, 2025. The bid tabulation for this contract is:
SOAP SCADA, LLC $124,736.55
GRANTEK SYSTEMS INTEGRATION CORP. $144,949.96
ALLAN INTEGRATED CONTROL $172,500.00
SOAP SCADA, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $189,000.00, placing the bid of $124,736.55 approximately 34% below the engineer’s estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract because of the limited availability of MBE/WBE/VBE participants.
The contractor shall furnish and deliver all equipment and ancillary items within ninety (90) calendar days after the issuance date of a purchase order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 25-856-11 to SOAP SCADA, LLC in an amount not to exceed $124,736.55.
Funds for 2026 are being requested in Account 101-68000-612650, in the amount of $124,736.55, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2025
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