TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 25-635-22 (Re-Bid), SEPA 3 Paver Walkway Improvement, to Semper Fi Landscaping, Inc., in an amount not to exceed $191,525.00, Account 201-50000-645720, Requisition 1636647
Body
Dear Sir:
On July 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-635-21, SEPA 3 Paver Walkway Improvement.
In response to a public advertisement of August 20, 2025, a bid opening was held on September 16, 2025. All bids were rejected as reported at the October 16, 2025 Board meeting.
In response to a public re-advertisement of October 22, 2025, a bid opening was held on November 18, 2025. The bid tabulation for this contract is:
SEMPER FI LANDSCAPING INC. $191,525.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: unable to get MBE/WBE participation. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Semper Fi Landscaping, Inc. (Semper Fi), the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range was between $190,000.00 and $230,000.00, placing their bid of $191,525.00 within the range of the engineer’s estimate.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE) and 10% Women Business Enterprise (WBE), and 3% policy goal for the Veteran-Owned Business Enterprise (VBE).
Semper Fi is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V as indicated on the attached report. The utilization goals for this contract are: 44.15% MBE and 10.44% WBE. Bidder offered 44.15% for the VBE policy goal.
Semper Fi has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers and bricklayers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will employ approximately six (6) people for the services.
The contractor shall commence work upon approval of the contractor’s bond and terminating one hundred eighty (180) days after Engineer gives official notice to begin, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-635-21 to Semper Fi Landscaping, Inc., in an amount not to exceed $191,525.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for 2026 expenditure, in the amount of $191,525.00, are being requested in Account 201-50000-645720. Funds for the 2026 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2025
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