TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 25-986-11, Locomotive Repair Services at the Stickney Water Reclamation Plant, to Motive Power Resources, Inc., in an amount not to exceed $585,000.00, Accounts 101-69000-612670/623270, Requisition 1632597
Body
Dear Sir:
On March 6, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-986-11, Locomotive Repair Services at the Stickney Water Reclamation Plant.
In response to a public advertisement of October 29, 2025, a bid opening was held on November 18, 2025. The bid tabulation for this contract is:
MOTIVE POWER RESOURCES INC $415,640.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended in this contract, should usage differ from the quantities, is not to exceed $585,000.00.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: cannot provide the services. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Motive Power Resources, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $585,000.00, placing the bid of $415,640.00, approximately 29% below the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract due to the specialized nature of the services.
The contract will require approximately 4 to 6 people for the services.
The work under this contract shall commence upon approval of the Contractor’s Bond and terminate by December 31, 2028, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-986-11 to Motive Power Resources, Inc., in an amount not to exceed $585,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2026 expenditure, in the amount of $185,000.00, are being requested in Accounts 101-69000-612670/623270. The estimated expenditure for 2027 is $250,000.00, and for 2028 is $150,000.00. Funds for the 2026, 2027, and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2025
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