TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 8, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase purchase order and amend agreement with Unum Life Insurance Company of America, a wholly owned subsidiary of Unum Group to provide group term life insurance for employees in an amount of $2,020.75, from an amount of $397,767.83, to an amount not to exceed $399,788.58, Account 101-25000-601250, 501-50000-601250, Purchase Orders 3120773 and 3120774
Body
Dear Sir:
On May 19, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Unum Life Insurance Company of America, a wholly owned subsidiary of Unum Group to provide group term life insurance for employees. Purchase orders were issued for a three-year period beginning August 1, 2022.
On March 20, 2025, the Board of Commissioners authorized an extension of this contract changing the end date from July 31, 2025 to December 31, 2025 so that it would align with the plan year for other employee insurance benefits. The additional five-month period of life insurance premiums resulted in a change order increasing the contract by $40,500.00.
As of December 23, 2025, the attached list of change orders have been approved.
Original Contract Amount $350,000.00
Date of Board Approval 05/19/2022
Cumulative Change Order (12/23/2025) $47,767.83
% Change of Original Contract Value 13.65%
Current Contract Value $397,767.83
Requested Increase or Decrease $2,020.75
New Contract Value $399,788.58
% Change of Current Contract Value 0.51%
Total % Change of Original Contract Value 14.23%
This change is required due to a larger number of employees being onboarded and enrolled in the life insurance benefits than projected for 2025.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase orders and amend the agreement with Unum Life Insurance Company of America, a wholly owned subsidiary of Unum Group in an amount of $2,020.75, from an amount of $397,767.83, to an amount not to exceed $399,788.58.
Funds are available in Account 101-25000-601250 and Account 501-50000-601250.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 8, 2026
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