TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 22, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 26-RFP-06 Employee Benefits Consulting Services, for a three-year period, effective July 1, 2026 to June 30, 2029, estimated cost $194,500.00, Account 101-25000-612430, Requisition 1649979
Body
Dear Sir:
Request for proposal documents have been prepared for a provider of employee benefits consulting services at the request of the Human Resources Department.
The purpose of this contract is to select a vendor to provide employee benefits consulting and actuarial services related to the following: development, technical evaluation, and scoring of proposals for the District’s medical, pharmacy, dental and vision benefits programs; on-going regulatory compliance support related to health care reform and legislative initiatives; required annual Medicare creditable coverage attestation; benefits analysis and modeling for use during collective bargaining; benefits audit services; and analysis and input related to cost management strategies for the District’s benefits programs. This contract will cover the period from July 1, 2026 through June 30, 2029.
The estimated cost for this contract is $194,500.00. The estimated 2026, 2027, 2028 and 2029 expenditures are $21,500.00, $41,500.00, $106,500.00 and $25,000.00 respectively.
No bid deposit is required for this request for proposal.
The Diversity Section reviewed the request for proposal and concluded that, due to the small number of Minority Business Enterprises (MBE) and/or Women Business Enterprises (WBE) available to perform the required services, tailored Affirmative Action goals should be included in this contract. The Affirmative Action Goals will be 5% MBE and/or WBE. The review also concluded that there were no Veterans Business Enterprises (VBE) available to perform these services so Appendix V will not be included.
The tentative schedule for this contract is as follows:
Advertise February 4, 2026
Proposals Received February 27, 2026
Award May 21, 2026
Completion June 30, 2029
Funds are available in the 2026 budget in Account 101-25000-612430. Funds will be requested in the 2027, 2028 and 2029 budget and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-RFP-06.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 22, 2026
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