TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 22, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase the purchase order to AVI-SPL LLC and amend the agreement with Avaya, LLC. for Telecommunications Equipment, Maintenance Support, and E911 Calling, in an amount of $43,900.80 from an amount of $1,513,932.44, to an amount not to exceed $1,557,833.24, Account 101-27000-612840, Purchase Order 3132688
Body
Dear Sir:
On November 7, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order to AVI-SPL LLC and enter into a three-year agreement with Avaya, LLC. for Telecommunications Equipment, Maintenance Support, and E911 Calling, in an amount not to exceed $1,513,932.44. The purchase order expires on December 31, 2027.
This contract has no prior change orders.
Original Contract Amount $1,513,932.44
Date of Board Approval 11/07/2024
Cumulative Change Order (1/8/2026) $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $1,513,932.44
Requested Increase or Decrease $43,900.80
New Contract Value $1,557,833.24
% Change of Current Contract Value 0.03%
Total % Change of Original Contract Value 0.03%
The reason for this increase is to provide additional licenses for District employees to be notified of voicemail thru email.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $43,900.80 (0.03% of the current contract value), from an amount of $1,513,932.44, to an amount not to exceed $1,557,833.24.
Funds are available in Account 101-27000-612840.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR:rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 22, 2026