TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 22, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order for Contract 26-100-11, Preventive Maintenance for Laboratory Balances and Meters, to Certified Balance and Scale Corporation, in an amount not to exceed $58,800.00, Account 101-16000-612970, Requisition 1647089
Body
Dear Sir:
On November 6, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids 26-100-11, Preventive Maintenance for Laboratory Balances and Meters. The contract expires on December 31, 2028.
In response to a public advertisement of December 10, 2025, a bid opening was held on January 6, 2026. The bid tabulation for this contract is:
CERTIFIED BALANCE AND SCALE CORPORATION $58,800.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: cannot calibrate all the different kinds of equipment required in the contract. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Certified Balance and Scale Corporation, the sole responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $66,000.00, placing their bid of $58,800.00 approximately 10.9% below the engineer’s estimate.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 26-100-11 to Certified Balance and Scale Corporation, in an amount not to exceed $58,800.00, Account 101-16000-612970.
No bid deposit was required for this contract.
Funds for the 2026 expenditure, in the amount of $19,600.00, are available in Account 101-16000-612970. The estimated expenditures for 2027 and 2028 are $19,600.00 and $19,600.00, respectively. Funds for the 2027 and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 22, 2026