TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 26-612-11, Street Sweepers at Various Locations, to Advance Sweeping Services, Inc., Groups A and B, in an amount not to exceed $271,000.00, Accounts 101-68000/69000-612420, Requisitions 1646951 and 1647199
Body
Dear Sir:
On December 4, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-612-11, Street Sweepers at Various Locations.
In response to a public advertisement of January 28, 2026, a bid opening was held on February 24, 2026. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
ADVANCE SWEEPING SERVICES, INC. $137,819.00
GAYTON ENTERPRISES LLC $139,400.00
GROUP B: CALUMET SOLIDS MANAGEMENT AREAS (CALSMA)
ADVANCE SWEEPING SERVICES INC $120,307.88
GAYTON ENTERPRISES LLC $121,688.00
This contract is to provide street sweeping services at the Lawndale Avenue and Calumet Solids Management Area.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $144,000.00 for Group A and not to exceed $127,000.00 for Group B.
Advance Sweeping Services, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The combined estimated cost for this contract is $271,000.00, placing the bid of $258,126.88, approximately 4.7% below the engineer’s estimate for Groups A and B combined.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because of the specialized nature of the work involved.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract due to an insufficient number of MBE, WBE, or VBE firms available to perform the scope of work.
The contract will require approximately two (2) people for the services.
The work under this contract shall commence upon approval of the contractor’s bond and terminate thirty-six (36) months later, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 26-612-11 to Advance Sweeping Services, Inc., in an amount not to exceed $271,000.00 for Groups A and B combined, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for Group A for the 2026 expenditure, in the amount of $27,000.00, are available in Account 101-69000-612420. The estimated expenditures for 2027, 2028, and 2029 are $48,000.00, $48,000.00, and $21,000.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for Group B for the 2026 expenditure, in the amount of $31,000.00, are available in Account 101-68000-612420. The estimated expenditures for 2027, 2028, and 2029 are $41,000.00, $41,000.00, and $14,000.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2026
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