TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 16, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 26-419-11 Elevator Maintenance and Repair Service at The Main Office Building Complex, estimated cost $215,700.00, Accounts 101-15000-612370/612390, Requisition 1655414
Body
Dear Sir:
Contract documents and specifications have been prepared for maintenance and repair of the elevators at the Main Office Building Complex for a three (3) year period.
The purpose of this contract is to provide services to maintain, repair, and conduct preventative measures for the six elevators at the Main Office Building Complex.
The estimated cost for this contract is $215,700.00. The estimated 2026, 2027, 2028, and 2029 expenditures are $18,000.00, $71,900.00, $71,900.00, and $53,900.00 respectively.
A bid deposit is not required for this contract as it is primarily a maintenance and repair service contract.
The contract specifications require that the service period commence October 1, 2026, or upon approval of the contractor’s bond, whichever occurs later, and continue for three (3) years thereafter.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D will be included in this contract. The associated Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) individual goals are: 15% MBE and/or WBE.
The tentative schedule for this contract is as follows:
Advertise May 27, 2026
Proposals Received June 16, 2026
Award August 13, 2026
Completion September 30, 2029
Funds for years 2026, 2027, 2028, and 2029 in Accounts 101-15000-612370/612390 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-419-11.
Requested, Shellie A. Riedle, Administrative Services Officer, KL:BA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for April 16, 2026
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