TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order and enter into an agreement with Interior Alterations Inc., for Heating Ventilation and Air Conditioning work, in an amount not to exceed $523,598.00, Account 201-50000-645780, Requisition 1658409
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Interior Alterations Inc. (IAI), for Heating, Ventilation, and Air Conditioning (HVAC) work not to exceed $523,598.00.
The 2024 flood event in the Main Office Building Annex caused significant damage to multiple components of the existing heating system, including electric baseboard convectors, window-mounted heat sensors, and thermostats. Replacement sensors installed after the event appeared to work during warm months, but during this past winter they have proven to be ineffective at regulating heating acceptably, necessitating a full controls upgrade. Additionally, post-flood floor plan modifications altered internal heat distribution patterns, resulting in inconsistent space temperatures, with some offices overheating while others remained underheated. The system modifications will address these deficiencies by installing a digital control panel and establishing multiple independently regulated heating zones equipped with dedicated thermostats.
Interior Alterations Inc. (IAI) has been selected by the Engineering Department to provide services associated with the continued renovation of the Main Office Building Annex. IAI served as the general contractor for the recent renovation and possesses detailed knowledge of the building’s utility infrastructure and mechanical systems, making them well-qualified to execute the required work most cost effectively. The scope includes both temporary and permanent modifications to ceiling assemblies, as well as electrical and HVAC systems. Engaging the same contractor ensures proper coordination between the new work and existing installations, while also reducing the risk of warranty issues related to alterations of recently installed systems.
Inasmuch as the firm IAI possesses in-depth knowledge of the system, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $523,598.00.
IAI, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included because IAI and their existing subcontractors are the sole providers of the proposed service.
Funds are available in Account 201-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, CS:PW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2026