TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease Contract 25-699-11, Services of Heavy Equipment with Operators, Groups A and B, to McGill Construction, LLC, in an amount of $261,344.50, from an amount of $3,637,006.00, to an amount not to exceed $3,375,661.50, Accounts 101-68000/69000-612520, Purchase Orders 5002017 and 5002018
Body
Dear Sir:
On March 6, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 25-699-11, Services of Heavy Equipment with Operators, Groups A and B, to McGill Construction, LLC, in an amount not to exceed $3,775,803.00. The contract expires on December 31, 2027.
As of May 18, 2026, the attached list of change orders has been approved.
Original Contract Amount $3,775,803.00
Date of Board Approval 3/6/2025
Cumulative Change Order Value (5/18/2026) ($138,797.00)
% Change of Original Contract Value -3.7%
Current Contract Value $3,637,006.00
Requested Increase or Decrease ($261,344.50)
New Contract Value $3,375,661.50
% Change of Current Contract Value -7.2%
% Change of Original Contract Value -10.6%
The requested decrease reflects the updated 2027 expenditure estimate, which is based on current conditions and historical data. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 25-699-11, in an amount of $261,344.50 (approximately 7.2% of the current contract value), from an amount of $3,637,006.00, to an amount not to exceed $3,375,661.50.
Funds will be restored to Account 101-69000-612520.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2026
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