TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2026
COMMITTEE ON PROCURREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 26-677-12 (Re-Bid), Overhead Door Maintenance at Various Service Areas, Groups A, B, and C, to BCE-USA, LLC, in an amount not to exceed $597,000.00, Accounts 101-67000/68000/69000-612680, Requisitions 1643484, 1643074, and 1640185
Body
Dear Sir:
On September 18, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-677-11, Overhead Door Maintenance at Various Service Areas.
In response to a public advertisement of November 5, 2025, a bid opening was held on December 2, 2025. Bids were rejected as reported at the January 8, 2026 Board meeting.
In response to a public re-advertisement of January 14, 2026, a bid opening was held on February 10, 2026. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
BCE-USA LLC $182,400.00
BUILDERS CHICAGO CORPORATION $202,710.00
GROUP B: CALUMET SERVICE AREA
BCE-USA LLC $122,994.00
BUILDERS CHICAGO CORPORATION $136,665.00
GROUP C: NORTH SERVICE AREA
BCE-USA LLC $204,960.00
BUILDERS CHICAGO CORPORATION $214,500.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $597,000.00 for Groups A, B, and C combined.
BCE-USA, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $597,000.00, placing their combined total bid of $510,354.00, approximately 14.5% below the engineer’s estimate for all three (3) groups.
BCE-USA, LLC has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized in this contract: laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance Revised Appendix D goals for Groups A, B, and C of this contract are 7% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE).
BCE-USA, LLC is in compliance with the Affirmative Action Ordinance Revised Appendix D as indicated on the attached report. The MBE and WBE utilization goals for this contract are 100% MBE and 0% WBE for each group. The contract will require approximately five (5) personnel per Group depending on the need for services.
The contractor shall commence work upon approval of the Contractor’s Bond, and the contract shall terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 26-677-12 (Re-Bid), Groups A, B, and C, to BCE-USA, LLC, in an amount not to exceed $597,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2026 expenditure for Group A, in the amount of $61,600.00, are available in Account 101-69000-612680. The estimated expenditures for 2027, 2028, and 2029 are $74,000.00, $74,000.00, and $12,400.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2026 expenditure for Group B, in the amount of $41,600.00, are available in Account 101-68000-612680. The estimated expenditures for 2027, 2028, and 2029 are $50,000.00, $50,000.00, and $8,400.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2026 expenditure for Group C, in the amount of $50,000.00, are available in Account 101-67000-612680. The estimated expenditures for 2027, 2028, and 2029 are $75,000.00, $75,000.00, and $25,000.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward J. Staudacher, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2026
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