TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-RFP-03 Vision Plan Administrator, for a three-year period, effective January 1, 2025, to December 31, 2027, estimated cost $33,000.00, Account 101-25000-601250
Body
Dear Sir:
Request for Proposal documents are being prepared for a plan administrator for the District vision benefit plan.
The purpose of this contract is to select a qualified carrier to administer the District vision plan that is offered to employees as part of the health insurance benefits. The vendor will be responsible for all aspects of plan administration and compliance. The District is seeking a vision plan that mirrors the current plan design. The vision plan is a separate, stand-alone benefit within the health insurance program. All employees enrolling in one of the District medical plans receive the vision coverage. Contributions for vision coverage are included in the health insurance deductions. This vision plan contract will cover the period from January 1, 2025 through December 31, 2027.
The estimated annual cost for the vision plan is $201,000.00. This includes $190,000.00 in provider claims and $11,000.00 in administrative service fees. The total administrative fees over the three-year contract are projected to be $33,000.00.
No bid deposit is required for this request for proposal.
The Diversity Section reviewed the request for proposal to determine if Affirmative Action Ordinance Revised Appendix A and the Appendix V goals will apply. Affirmative Action participation goals are applicable to District proposals where the estimated total expenditure is in excess of $100,000.00. Since the estimated cost of the administrative fees is $33,000.00, Affirmative Action participation goals would not apply.
The tentative schedule for this contract is as follows:
Advertise April 3, 2024
Proposals Received May 3, 2024
Award August 8, 2024
Completion December 31, 2027
Funds will be requested for 2025, 2026, and 2027 in Account 101-25000-601250, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-RFP-03.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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