TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-425-11 Furnish and Deliver Paper to Various District Locations, estimated cost $217,000.00, Account 101-15000-623520, Requisition 1616437
Body
Dear Sir:
Contract documents and specifications have been prepared to Furnish and Deliver Paper to Various District Locations. This contract is scheduled to begin June 11, 2024 and conclude June 10, 2027.
The purpose of this contract is to provide recycled white offset, color-copying digital, miscellaneous specialty, cover, stationery, and carbonless paper. The paper will be used throughout the District for multi-function printing devices and for the high-speed production machines in the District’s print shop.
The estimated cost for this contract is $217,000.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $36,166.67, $72,333.33, $72,333.33, and $36,166.67, respectively.
There is no bid deposit required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise April 24, 2024
Bid Opening May 14, 2024
Award June 6, 2024
Completion June 10, 2027
Funds for the 2024 expenditures in the amount of $36,166.67 are available in Account 101-15000-623520. Funds for the 2025, 2026, and 2027 expenditures are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-425-11.
Requested, Shellie A. Reidle, Administrative Services Officer, JRM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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