TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-670-11, Inspection and Repair of Cranes and Hoists at Various Locations, to Sievert Electric Service & Sales Co., in an amount not to exceed $953,900.00, Accounts 101-67000/68000/69000-612240/612680, Requisitions 1606406, 1606408, and 1606424
Body
Dear Sir:
On October 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-670-11, Inspection and Repair of Cranes and Hoists at Various Locations.
In response to a public advertisement of January 31, 2024, a bid opening was held on February 27, 2024. The bid tabulation for this contract is:
SIEVERT ELECTRIC SERVICE & SALES CO. *$779,374.00
*corrected total
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: scope of work is outside services they provide. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed not to exceed $953,900.00.
Sievert Electric Service & Sales Co., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $953,900.00, placing the bid of $779,374.00 approximately 18 percent below the estimate.
The Affirmative Action Ordinance Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE/VBE participants who can provide the inspection and repair services.
Sievert Electric Service & Sales Co. has executed the Multi-Project Labor Agreement (MPLA) for those portions of the work which will be performed in Cook County, Illinois. It is anticipated that the following trades will be utilized on this contract: electricians. This list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately five (5) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate three years thereafter or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-670-11, to Sievert Electric Service & Sales Co., in an amount not to exceed $953,900.00.
Funds for the 2024 expenditure, in the amount of $350,000.00, are available in Accounts 101-67000/68000/69000-612240/612680. The estimated expenditures for 2025 are $335,000.00, for 2026 are $178,000.00, and for 2027 are $90,900.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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