TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-161-3S Salt Creek Intercepting Sewer No. 3 Rehabilitation, SSA, estimated cost between $16,150,000.00 and $19,550,000.00, Account 401-50000-645700, Requisition 1617130
Body
Contract documents and specifications have been prepared for Contract 20-161-3S Salt Creek Intercepting Sewer No. 3 Rehabilitation, SSA.
The purpose of Contract 20-161-3S is to rehabilitate Salt Creek Intercepting Sewer Nos. 3 and 3A including all associated manholes and structures. Salt Creek Intercepting Sewer Nos. 3 and 3A were constructed in 1928 and 1931 respectively to provide an outlet to the sanitary sewers serving parts of the Villages of Brookfield, La Grange Park, and Westchester. Salt Creek Intercepting Sewer Nos. 3 and 3A were inspected in 2016, 2020, and 2023 with closed-circuit television inspection equipment. The inspection revealed sewage solids deposits, infiltration, roots, missing concrete sections in the invert, concrete fractures, and concrete erosion. In order to restore the hydraulic and structural integrity of the sewer, it needs to be rehabilitated. Physical inspections of the manholes revealed cracks and infiltration requiring rehabilitation as well.
The contract consists of the rehabilitation of 11,227 feet of 42” x 60” diameter sewer and 4,227 feet of 36” diameter sewer by cured-in place pipelining and/or geopolymer lining, rehabilitation of thirty-two (32) manholes, two (2) structures, construction of a new temporary access route, sewer cleaning, and repairs of the missing sewer invert.
The necessary right-of-way documents are being acquired and will be approved and finalized by the relevant parties prior to award.
It is estimated that 89 jobs will be created or saved as result of award of this contract, with an estimated 35,771 man-hours of skilled trades utilized.
The engineer’s estimated cost for this contract is between $16,150,000.00 and $19,550,000.00. The estimated cost range will be stated in the advertisement for bids.
The bid deposit for this contract is $600,000.00.
The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 600 calendar days after approval of the contractor’s bond. Liquidated damages are $1,800.00 for each calendar day beyond the specified date for substantial completion and $600.00 for each calendar day beyond the specified date for final completion.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The work under this contract should be classified as “Construction Services.” The associated Minority-owned Business Enterprise (MBE), Women-owned Business Enterprise (WBE), and Veteran-owned Business Enterprise (VBE) individual goals are: 4 percent MBE and/or WBE, and 3 percent VBE. The requirements of the Special Training Provisions for Apprentices are 960 minority and 340 female hours for the purpose of this contract.
The tentative schedule for this contract is as follows:
Advertise June 26, 2024
Bid Opening August 6, 2024
Award October 3, 2024
Completion June 8, 2026
Funds are available in Account 401-50000-645700.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-161-3S.
Requested, Catherine O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024
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