TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with SEAL Analytical Inc. to Furnish, Deliver, and Install an Automated Discrete Analyzer, Peripheral Equipment, and Preventive Maintenance in the Analytical Laboratory at the Egan Water Reclamation Plant in an amount not to exceed $54,815.00, Accounts 101-16000-612970, 634970, Requisition 1615056
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SEAL Analytical, Inc. (SEAL) to furnish, deliver and install an automated discrete analyzer, peripheral equipment, and preventive maintenance in the Analytical Laboratory at the Egan Water Reclamation Plant. The term of the agreement will be two years.
SEAL, the sole-service provider of the AQ400 Discrete Analyzer System, and preventive maintenance, has submitted pricing for the services required. The acquisition of the AQ400 Discrete Analyzer System is critical to accommodate the increasing sample volume for nutrient analysis. This rise in demand, particularly to support phosphorus reduction initiatives and future NPDES permit requirements for the North Area Water Reclamation Plants, emphasizes the necessity for this analytical solution.
SEAL, the sole service provider of the AQ400 Discrete Analyzer System, peripheral equipment, and preventive maintenance, has submitted prices for the services required. Inasmuch as SEAL is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
SEAL is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement and Affirmative Action Appendix A are not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with SEAL, in an amount not to exceed $54,815.00.
Funds for the 2024 expenditure, in the amount of $51,140.00, is available in Account 101-16000-634970. The estimated expenditure for 2025 in Account 101-16000-612970 is $3,675.00. Funds for the 2025 expenditure is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AR:al
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024