TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-603-31, Sludge Pumping Improvements at Various Locations to Independent Mechanical Industries, Inc., in an amount of $303,563.00, from an amount of $8,291,115.00 to an amount not to exceed $8,594,678.00, Account 401-50000-645650, Purchase Order 5001867
Body
Dear Sir:
On April 7, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-603-31 Sludge Pumping Improvements at Various Locations to Independent Mechanical Industries, Inc., in an amount not to exceed $8,174,996.00. The contract completion date is April 19, 2025.
As of March 6, 2024, the attached list of change orders has been approved.
Original Contract Amount $8,174,996.00
Date of Board Approval 4/7/2022
Cumulative Change Order (3/6/2024) $116,119.00
% Change of Original Contract Value 1.4%
Current Contract Value $8,291,115.00
Requested Increase or Decrease $303,563.00
New Contract Value $8,594,678.00
% Change of Current Contract Value 3.7 %
% Change of Original Contract Value 5.1 %
The contractor is replacing sludge pumps, piping, and variable-frequency drives at various locations. The purpose of this change order is to perform lead abatement on the sludge piping at the O’Brien WRP, and provide power and control upgrades to wiring and conduits at the Stickney WRP and Calumet WRP. These items were not known until contract work commenced. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise, 9% Woman Business Enterprise, 10% Small Business Enterprise, and 3% Veteran-owned Business Enterprise.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-603-31 in an amount of $303,563.00 (3.7% of the current contract value), from an amount of $8,291,115.00 to an amount not to exceed $8,594,678.00.
Funds are available in Account 401-50000-645650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR:JMC:po
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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