TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Baker Tilly US, LLP for Contract 19-RFP-33, Professional Auditing Services, in an amount of $322,000.00 from an amount of $842,750.00, to an amount not to exceed $1,164,750.00, Accounts 101-40000-612430 and P802-11000-798200, Purchase Order 3111905
Body
Dear Sir:
On October 1, 2020 the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 19-RFP-33 Professional Auditing Services with Baker Tilly US, LLP in an amount not to exceed $244,400.00 with the option to renew the agreement for each of the four subsequent years. The contract expires June 30, 2025.
As of March 8, 2024, the attached list of change orders were approved.
Original Contract Amount $244,400.00
Date of Board Approval 10/1/2020
Cumulative Change Order (3/8/2024) $598,350.00
% Change of Original Contract Value 244.8%
Current Contract Value $842,750.00
Requested Increase or Decrease $322,000.00
New Contract Value $1,164,750.00
% Change of Current Contract Value 38.21%
Total % Change of Original Contract Value 131.75%
The reason for the change order is to exercise the District’s fourth option to extend the contract to December 31, 2024.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
Minority firm utilization, for the District and the OPEB audit, is expected to remain unchanged with 30% of the contract subcontracted to Adelfia LLC, a MBE/SBE firm and 10% to Prado & Renteria, a WBE firm. These firms will assist with the preparation of the single audit, compliance testing, internal control testing and inventory and asset observations.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 19-RFP-33 in an amount of $322,000.00 (38.21% of the current contract value), from an amount of $842,750.00, to an amount not to exceed $1,164,750.00.
Funds are available in Accounts 101-40000-612430 and P802-11000-798200.
Requested, Jacqueline Torres, Clerk/Director of Finance
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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