TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON MAINTENANCE AND OPERATIONS
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into two amendments of lease agreements with tenant farmers for land parcels located at the Prairie Plan Site in Fulton County, Illinois, pursuant to 22-RFP-17, Farm Management Support Services
Body
Dear Sir:
The District owns property in Fulton County, Illinois, known as the Prairie Plan Site. A portion of the property consists of agricultural land on which the District previously applied biosolids.
On January 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Heartland Bank and Trust Company (Farm Manager) to provide farm management support services under 22-RFP-17. The purpose of these services is to manage the District’s farmland in Fulton County, which includes securing leases of agricultural land to tenant farmers. The Farm Manager currently maintains leases with 8 tenant farmers. The agricultural use, acreages, lease rates and total rent for each group of parcels are provided in the attachment to this letter.
On March 27, 2023, the District entered into lease agreements for agricultural land for a 5-year term with Mr. Kyle McCarthy (McCarthy) for 2.0 acres and Mr. Roger Postin (Postin) for 231.71 acres.
It is requested that the Board of Commissioners authorize and approve an amendment to the aforementioned lease with McCarthy to remove one of the 2.0 acres, and to include a parcel of land at the Prairie Plan Site known as Hay Field 104, consisting of approximately 21.0 acres. The District will be paid an annual rent of $420.00 for the additional 21.0 acres.
It is also requested that the Board of Commissioners authorize and approve an amendment to the aforementioned lease agreement with Postin to include two parcels of land at the Prairie Plan Site known as Hay Field 105 and the LS Mine Gob Pile, consisting of 76.26 acres. The District will be paid an annual rent of $700.00 for the additional 76.26 acres.
It is further requested that the Board of Commissioners authorize the Chairman of the Committee on Finance and the Clerk to execute any documents necessary in connection with the subject amendments after they are approved by the General Counsel as to form and legality.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH
Approved as to Form and Legality: Susan T. Morakalis, General Counsel
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
Attachment