TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-690-11, Beneficial Reuse of Biosolids from LASMA and CALSMA, Groups A and B, to Stewart Spreading, Inc., in an amount not to exceed $5,940,000.00, Accounts 101-68000/69000-612520, Requisitions 1606394 and 1606557
Body
Dear Sir:
On November 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-690-11, Beneficial Reuse of Biosolids from LASMA and CALSMA.
In response to a public advertisement of January 3, 2024, a bid opening was held on January 30, 2024. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
STEWART SPREADING, INC. $5,494,631.50
GROUP B: CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
STEWART SPREADING, INC. $1,523,700.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: do not perform the service requested and do not have the equipment required to do the work. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract should usage differ from the quantities, is not to exceed $4,610,000.00 for Group A and $1,330,000.00 for Group B for a combined total of $5,940,000.00.
Stewart Spreading, Inc., the sole bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $5,940,000.00, placing the combined bid for Groups A and B of $7,018,331.50, approximately 18.1 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D goals for Groups A and B of this contract are 20 percent Minority-owned Business Enterprises (MBE) and 13 percent Women-owned Business Enterprises (WBE).
Stewart Spreading, Inc., is in compliance with the Affirmative Action Ordinance Revised Appendix D as indicated on the attached report for Groups A and B. The MBE and WBE utilization goals for Groups A and B of this contract are 20 percent MBE and 13 percent WBE.
The contract will require approximately forty-five (45) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-690-11, Groups A and B, to Stewart Spreading, Inc., in an amount not to exceed $5,940,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work on April 1, 2024, or upon approval of the contractor’s bond and terminate twelve (12) months later, or upon expenditure of available funds, whichever occurs sooner.
Funds are available for this expenditure in Accounts 101-68000/69000-612520.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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