TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Authority to advertise Contract 21-348-11 Services to Remove Hazardous Materials from Various District Locations, on an as-needed basis, for a Three-Year Period, estimated cost $230,000.00, Account 101-25000-612780, Requisition 1549482
Body
Dear Sir:
Contract documents and specifications have been prepared, at the request of the Human Resources Department, for services to remove hazardous materials from various District locations, on an as-needed basis. The contract would provide services for approximately three years.
The purpose of this contact is to provide specialized removal services for hazardous materials such as asbestos, lead, mold and disinfection of areas affected by the coronavirus. The services are required to maintain workplace safety.
The estimated cost for this contract is $230,000.00. The estimated 2021, 2022 and 2023 expenditures are $70,000.00, $80,000.00, and $80,000.00, respectively.
A bid deposit is not required for this contract.
The contract specifications require that all work commence after approval of the contractor’s bond and continue until December 31, 2023. Liquidated damages are $200.00 for each calendar day that the contractor is in default of completing all work in the time specified.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The work under this contract is classified as “General Construction Services” for the Socially and Economically Disadvantaged Individuals utilization goals contained in the Revised Appendix D. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) individual goals for this contract are: 20% MBE, 10% WBE, 10% SBE and 3% VBE.
The tentative schedule for this contract is as follows:
Advertise November 25, 2020
Bid Opening December 15, 2020
Award January 7, 2021
Completion December 31, 2023
Funds are being requested in 2021, 2022 and 2023, in Account 101-25000-612780 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-348-11.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:EK:DT:JHC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2020